Please read these Terms carefully before using OB Receipt Box. By creating an account or using the service, you agree to be bound by these Terms. If you do not agree, please do not use the service.
01
About the Service
OB Receipt Box is a web-based expense and income tracking tool operated by Oriental Bonanza Enterprise Ltd. ("we", "us", "our"). It is designed for small business owners, freelancers, and self-employed individuals who need a simple way to record, organize, and report their financial activity.
Core features include:
- Manual entry or AI-powered scanning of expense receipts
- Bank statement image recognition and bulk transaction import
- Income and sales tracking
- Monthly financial reports and data export
- Multi-business management (Pro / Business plans)
The service is available to users legally operating businesses in Canada.
02
Accounts & Registration
Using the service requires an account. By registering, you agree to:
- Provide accurate and truthful registration information
- Keep your login credentials confidential and not share them with others
- Notify us immediately if you suspect unauthorized access to your account
- Register only one account per person or business (additional businesses require a Business plan upgrade)
You must be at least 18 years old to register and use the service.
03
Subscription Plans & Payment
🌱 Free Trial
- 14-day full access
- No credit card required
- Read-only after expiry; data retained 6 years per CRA
⭐ Basic
- Single business
- All core features
- Monthly data export
🚀 Pro
- Multiple businesses
- PDF monthly reports
- Priority support
🏢 Business
- Unlimited businesses
- Accountant access
- Dedicated account manager
- Payments are processed securely via Stripe, billed monthly or annually
- Subscriptions renew automatically; cancel anytime in account settings
- After cancellation, access continues until the end of the current billing period
- All prices are in Canadian dollars (CAD) and include applicable taxes
Refund Policy
Subscription fees are generally non-refundable. If a technical fault on our end causes the service to be materially unavailable for more than 72 consecutive hours, you may contact us for a pro-rated refund. Billing disputes must be raised within 14 days of the charge.
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Free Trial
New users receive a 14-day free trial with no credit card required. During the trial, all features are available.
- After your trial or subscription ends, your account enters read-only mode: you can still view and export all of your data at any time — only creating and editing are paused
- Your receipts and financial data are retained for 6 years as required by the Canada Revenue Agency (CRA), and are not deleted when a subscription ends
- Resubscribing at any time lifts read-only mode with no data loss
- We guarantee self-serve export for 30 days after your subscription ends; beyond 30 days we can still assist with an export, possibly for a reasonable service fee
- After 30 days without a subscription, your account and all data will be permanently deleted
- Each email address is eligible for one free trial only
05
Acceptable & Prohibited Use
✅ Permitted Use
- Recording and managing financial data for your legitimate business operations
- Exporting data for accounting or tax filing purposes
- Sharing exported reports with your accountant or bookkeeper
- Logging in from multiple devices with the same account
⛔ Prohibited Use
- Using the service for any illegal activity or to record undeclared income
- Attempting to hack, reverse-engineer, or attack the application
- Uploading malicious files or abusing the AI recognition feature
- Transferring or subletting your account to another person
- Using automated tools to bulk-scrape data from the platform
- Operating the service on behalf of others without authorization
- Extracting, copying, aggregating, or replicating the platform's categorization rules, merchant-to-category mappings, classification logic, or any other system-generated data or output, whether for building a competing product or any other purpose
- Reverse-engineering, deriving, or attempting to discover the methods, models, or rules by which the platform categorizes transactions or receipts
Violations may result in immediate account termination without refund.
06
Your Data & Ownership
Your business data belongs entirely to you. Your receipts, transactions, amounts, and other financial records ("Your Data") remain your property. We make no claim of ownership over any data you enter.
- You may export all of Your Data in CSV or Excel format at any time
- Upon account closure, non-financial personal information is removed within 30 days; receipts and financial records are retained for 6 years as required by the CRA (a statutory requirement, and one that ensures you can still retrieve tax records later), and deleted after that period
- We do not sell or share Your Data, and we do not use your financial figures to train third-party AI models
By using the service, you grant us a limited licence to process Your Data solely to the extent necessary to provide the service to you.
Platform Intellectual Property
The service — including its software, categorization system, and all categorization rules, merchant-to-category mappings, classification models, aggregated conventions, and other system-generated logic and outputs (collectively, "Platform IP") — is our exclusive property, protected by intellectual property law. Platform IP is separate from Your Data: it consists of de-identified, aggregated categorization conventions (for example, that a given merchant name generally maps to a particular expense category) and does not contain your personal or financial figures.
When you or your representative assign, correct, or confirm a category, you grant us a perpetual, irrevocable, royalty-free right to incorporate that categorization convention, in de-identified and aggregated form, into our Platform IP. You acquire no ownership, licence, or interest in the Platform IP, and nothing in these Terms transfers any Platform IP to you.
Accountants & Professional Users
If you access the service as an accountant, bookkeeper, or other professional acting on behalf of a client, the above applies to you in full. Categorization rules and mappings you generate or refine while using the service are Platform IP. You agree not to export, extract, aggregate, replicate, or use them outside the service, and not to build or assist in building any competing categorization or bookkeeping product using access gained through the service.
07
Service Availability & Disclaimer
We aim for 99% uptime but cannot guarantee uninterrupted availability. Outages may occur due to:
- Scheduled maintenance (announced in advance)
- Third-party service interruptions (AWS, Stripe, etc.)
- Events beyond our reasonable control
Important Disclaimer
OB Receipt Box is a record-keeping tool, not a substitute for professional accounting or tax advice. AI recognition may contain errors. Always have a qualified accountant review your records before filing taxes. We are not liable for any financial loss arising from reliance on data generated by this application.
08
Account Termination
You close your account
You may close your account at any time in Settings. Please export anything you need first; receipts and financial records are retained for 6 years per CRA requirements and then deleted, while non-financial personal information is removed within 30 days.
We terminate your account
We reserve the right to terminate accounts that violate these Terms without refund. For non-violation terminations, we will provide 30 days' notice and assist with data export.
Service shutdown
If we permanently shut down the service, we will give 60 days' notice, provide data export tools, and issue pro-rated refunds for remaining subscription periods.
09
Dispute Resolution
These Terms are governed by the laws of the Province of British Columbia, Canada.
In the event of a dispute, both parties agree to first attempt resolution through good-faith negotiation. Unresolved disputes shall be submitted to the courts of British Columbia.
Claims not exceeding CAD $5,000 may be filed with the BC Civil Resolution Tribunal.
10
Changes to These Terms
We may update these Terms from time to time. For material changes, we will:
- Notify you by email at least 14 days before the changes take effect
- Display an in-app notification
- Update the "Last updated" date at the top of this page
If you do not agree with the updated Terms, you may close your account before the effective date and receive a pro-rated refund of any prepaid subscription.
11
Contact Us
For any questions about these Terms, please reach out: